Executive Assistant (Part time) @ Teamleader in Ghent, Belgium


Executive Assistant (Part time)

Job description

  • Role: Executive Assistant to the CEO – part time 60% (at least ½ day every day of the week)

  • Scope: You will provide high-level administrative, organisational support to our CEO and his social media. This position requires the ability to anticipate needs, think critically, be flexible and manage competing priorities and offer solutions with a high level of professionalism and confidentiality.

  • Level: Medior / Senior

  • Location: Ghent, Belgium. (Minimum 1 fixed day per week at the office)

  • Timing: July/ August 2023

Who are we and why should you care?

Teamleader is a SaaS scale-up founded in 2012 in Ghent, Belgium and since 2022, part of the Visma Group. Our goal is to automate and simplify work for small and medium European businesses. With Teamleader Focus we simplify work for small businesses by offering an all-in-one solution for CRM, project management and invoicing. Recently, we acquired Vectera, which provided our new Customer Meeting add-on. Teamleader Orbit, acquired in 2019, focuses on helping medium-sized agencies thrive. Find out more about Teamleader as a company, our products and why you should consider applying, here.

As an Executive Assistant at Teamleader, you’re responsible for:

  • Supporting the CEO to manage his workload and activities
  • You coordinate and maintain the agenda of the CEO, including organizing all the appointments, meetings, events and travel arrangements.
  • You make sure relevant content is posted on the CEO social media and you follow the calendar made by our marketing team so everything is posted at the right time.
  • You follow-up on important deadlines and proactively remind the CEO
  • You track and help drive completion of key deliverables and follow-up of outstanding items.
  • You ensure Google Slides presentations are impactful with perfect spelling, layout and visuals.
  • You often act as the CEO’s first point of contact with people from both inside and outside the organisation
  • You manage all incoming mails and take appropriate action depending on the topic, relevance and urgency.
  • You occasionally join specific meetings, taking notes and you’ll be the point of contact for management members. You organise personal and shared folders as well as management meeting presentations.

Why others choose Teamleader: we’re lively, not corporate

We have the energy and boldness of a start-up and the expertise and pragmatism of a scale-up. The result: a team of both young and seasoned professionals led by supportive and approachable managers who give recognition and rewards for hard work. You’ll be working in a fast-paced tech environment with open feedback culture and room for initiatives and ideas. You will have plenty of room to apply your personality, express yourself, and impact our course of action with your insights and ideas.

On top of that, you’ll get:

  • An extensive training budget

  • A hybrid working model: a pleasant mix of office and home working. Find out more here.

  • A personal tooling budget, to make working from home as comfortable as from our offices.

  • Daily budget-friendly in-house prepared lunch and dinner options, as well as Free Food Fridays, Friyays and numerous sport initiatives!

  • Competitive and market-conform salary with compensations and benefits, including mobility options.

  • 32 holidays on top of the standard public ones! (based on full-time employment)

Our long-lasting dedication to employee well-being, just take a look at our career page and Instagram to see how we keep the Team(leader) spirit going.


Sounds like you? You’d be a great fit if you: 

  • You have at least 3 years of experience in a similar role.

  • You’re an excellent communicator, written and oral, both in Dutch and English. French or German is a plus.

  • You’re the contact person for our CEO, so you’re approachable and easily accessible via different channels (phone, Whatsapp, Slack, e-mail …)

  • You’re a quick thinker and a fast learner. With your ability to structure and prioritise, multitasking isn’t a problem for you.

  • Discretion and confidentiality are key assets.

  • You’re in your element in a fast changing SaaS company where we like to do things differently.

  • You can easily find your way in a tech environment with a lot of different tools and social media (Google Environment, Slack, Confluence, LinkedIn, Instagram, Tiktok, Facebook, Canva…)

  • You’re flexible towards change and unforeseen circumstances.

  • You’re flexible to travel once or twice a month to our Amsterdam office. Having a driver’s license is a big plus.

  • You’re pro-active and always on the lookout for improvements.

  • Are patient, empathetic and able to keep your calm, even when things get busy.

  • Embrace change and always keep a positive attitude.