Office Manager @ Unbox in Belgium


About Unbox

We believe that (re)building better societies requires better fund distribution. That is why we created and are operating a software platform where organisations can build, own, control, operate and service their own fund distribution solutions. The platform allows users an efficient, transparent, and targeted distribution of their funds, preventing slippage and leakage.

In this context, our SaaS management portal provides communities with an easy-to-use platform for managing stakeholders ranging from funders and merchants to spenders. This portal enables behavioural nudging, identity management, conditional earning, and targeted spending, among many other features.

Join our dynamic team with decades of experience and a passion for doing well by doing good.

About the role

We are looking for an experienced and multifaceted Office Manager, responsible for full administrative and executive support for our companies in Belgium and the US. You will be the main point of contact for both internal and external stakeholders.

As an Office Manager, you will become Unbox’s organizational wizard, a behind-the-scenes hero. Your power lies in managing and executing administrative tasks flawlessly, and following up on issues outstanding as well as wearing multiple hats in one day when taking on other responsibilities as required such as customer support.

You will mostly work out of our Antwerp Office with a possibility to work from home.

What you’ll do
  • Manage invoicing from A to Z
  • Taking care of expenses, credit management and daily accounting support
  • Support in event management and travel itineraries
  • Support the different markets in various aspects of business administration: contracts, Statement of Work, Purchase Orders, etc.
  • Responsible for client, supplier, and employee administration
  • Drive to provide nothing less than qualitative work
  • Provide insights and recommendations to improve and automate existing administrative processes
About you
  • You have +5 years of experience as an office manager or in a similar administrative role
  • Fluent communication skills in Dutch, French and English
  • Exceptional organizational and multitasking abilities
  • Attention to detail and strong problem-solving skills
  • A high-level of efficiency and effectiveness
  • Ability to thrive in a fast-paced environment
  • Flexible enough to prioritize work when needed
  • Integrity, professionalism, and a positive attitude
  • Proficiency in office software (e.g. MS Office, Clearfacts, HRM software,…)
A final word

We’re looking for people who consider themselves to be high achievers, who’re not afraid of hard work, ownership, and responsibilities. If you’ve tried ‘the 9-5’ and didn’t find it fulfilling or if you’re really looking to put your time and efforts behind something that matters, come join us. We’re (re)building better societies and are looking for only the best to (re)build it with.

Get a feel about our values and culture: