Project Assistant @ OTA Insight in Ghent Metropolitan Area

At OTA Insight, we’re helping the hospitality industry with our BI solution to visualise and leverage its data in the most simple way so that they can optimise their revenue, distribution and marketing decisions. We raised a series B funding and have welcomed two companies to our organisation. With 385+ people, representing 36 nationalities living in 30 different countries, we are a fun, collaborative and committed team that works hard to achieve amazing results. Ready to take off and join this rocketship in revolutionising the hotel sector?

We are looking for a full-time Project Assistant in our Ghent, Belgium office, reporting to our COO.  As a Project Assistant, you support OTA Insight’s Leadership Team regarding select projects, administrative tasks, communication and operational matters. By giving personalized and timely assistance, you contribute to the efficiency of our business. This is a wonderful opportunity for someone looking to learn about the business, work & manage high impact projects and assist the leadership team amplify their impact.

What can you expect from this role?

• You provide high level administrative support to the leadership team and act as a point of contact within and outside of the company.

• You assist the organization in operational projects such as organizing & planning leadership & management offsites, town halls & all hands meetings including virtual & in-person team gatherings You ensure logistics & planning support to organize Board meetings presentationsYou assist with internal communication such as messaging, announcements and communications regarding the events that are being supported.

• You track and help drive completion of key assignments & projects and follow-up on outstanding topics and tasks.

• You follow-up on important professional deadlines and proactively interact with the team.

• Minimum 4 years of working experience in assisting senior executives in a fast-paced environment

• You are well organized, detail oriented and act without guidance

• You are flexible in supporting teams and leaders in different time zones

• You possess excellent time management and organizational skills and have high levels of integrity and discretion in handling confidential information

• You combine a positive and enthusiastic personality with strong interpersonal skills and a team player attitude.

• You are proficient in Powerpoint/Google Slides and have a perfect command of Dutch and English

At OTA Insight you join the #bestteamever where you can be part of developing a market-leading technology platform. As a high performing team, we put our clients and innovation first. However, growing together and being passionate about our mission also means having fun together. So prepare for remote team gatherings and after work drinks on us!

• We offer you a highly competitive Total Reward package to reflect and demonstrate the true value of being part of #BestTeamEver with focus on compensation, benefits, development & culture that gets reevaluated every year.

• “A day about you, away from your computer” is the motto for our extra annual Detox Days.

• As hard working professionals, we trust in your sense of responsibility so no micromanaging but a flexible work environment.

• Our rockstar office manager takes care of us at all times: lactose-free cappuccinos, vegan snacks and even a hairdresser from time to time!

• Are you sad to leave your dog at home while you’re at work? We feel you! Use our puppy-schedule so we ensure a dog-friendly office with lots of cuddles and play time!